Understanding The Steps Of A Real Estate Rehab

Key Takeaways

The old expression, “By the yard it’s hard, by the inch it’s a cinch,” applies to many areas of life, not the least of which include that often-overwhelming concept known as the real estate rehab deal.

While rehabbing real estate can be a profitable and exciting form of wealth-building, it can also be a confusing venture that seems to have more moving parts than a car engine. However, by understanding the process of how house flipping works—and what a real estate rehabber does from beginning to end—you’ll not only gain more knowledge, but your rehab investor IQ will skyrocket.

Here’s a quick primer to the seven stages of rehab real estate deal to help your fix and flip investor game and make your investing journey more manageable and realistic.

Rehab Real Estate Definition

A real estate rehab is when investors purchase a property, complete renovations, and then sell it for a profit. These projects can take anywhere from a few weeks to a few months, depending on the amount of work that needs to be done. This is one of the most popular exit strategies in the industry, and rightfully so. Rehab properties can offer wide profit margins while simultaneously helping investors expand their portfolio and network.

rehab real estate

How To Rehab Real Estate Properties

Luckily, learning how to complete a real estate rehab is not as complicated as it may seem. It will require preparation and hard work, but by following these steps you can help ensure your rehab property is a success:

  1. Walk through the property to get a better idea of the work that will need to be done.

  2. Create a scope of work outlining the specifics of the rehab project.

  3. Find the right contractor for the job.

  4. Organize your critical documents and prepare for the rehab process.

  5. Get started by applying for the necessary permits.

  6. Manage all aspects of the rehab project.

  7. Complete another walk through and make the final payments for the job.

  8. Stage the property and host an open house.

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1. Preparing/Creating A Plan

Kicking off your rehabbing project entails more than a cursory look at the renovations needed and hiring a contractor. You first need to carefully assess the property to ensure all aspects of the real estate construction process are on course. When creating a plan, there are two things you need to determine:

  1. Repairs needed: During your on-site visit, take with you a camera, graph paper, and measuring tools. These will help you gather a more detailed assessment of the property. Take photos of problematic areas and accurately measure the repairs needed. Your photos can also give you before-and-after shots of the house to show your clients. Take a flashlight with you for those dark corners and rooms.

  2. The improvements that help sell the house: Is there a particular room that needs more sunlight? Maybe installing a bigger window, or perhaps a skylight, would help. Should you install carpets or flooring? How about the color and style? Take note of improvements that up the value of the property.

When done, create a sketch of the property. This time, itemize the repairs and improvements you would like to see, down to the last square meter. This will help share your vision with your contractors.

Bonus tip: It’s never a bad idea for a fix and flip investor to have a lockbox and spare key on the property for whenever contractors visit. This will save you time since you won’t have to meet them each time they need to access the property.

2. Creating The Scope Of Work

Your scope of work relies heavily on your pre-rehab planning. This is where you detail the extent of the project for your contractors to see every major or minor renovation. To do this successfully:

  • Go through your planning notes and list all renovations needed (e.g demolitions, removals, floor installations, etc).

  • To budget more efficiently, prioritize each renovation as Need, Want, or Optional.

  • Estimate the cost of each project. Remember, you can do away with optional ones, in case it goes beyond your budget.

  • Detail everything that needs to be done for every single repair or renovation, down to the last fixture, faucet, or furniture. Also, look at possible material you can reuse instead of buying new.

  • Finalize your scope of work based on the cost estimation of each project. Remember to always budget for unanticipated problems.

Your final scope of work is what you will present to prospective contractors that will, in turn, bid on.

Do not forget to compare your home value after renovations with those available in the neighborhood. If you sell higher than the going rate, buyers will shy away from your property.

3. Hire The Contractor

Your contractor will either make your rehab project easy or hard. You must take your time in picking the contractor you’ll share your real estate rehab deal with.

You can find contractors via your investor network, websites, job boards, your local building department, supply houses, or local real estate associations.

The first step is to create a professional document that helps market yourself to potential contractors. This includes background about yourself, your goals (would they be able to work with you in the future again?), the kind of relationship they can expect from working with you, and what you’re looking for in a contractor. If possible, include how you handled previous projects (e.g., pay schedules, scope of work, etc.).

These details help build trust and establish your reputation as a trusted real estate rehabber. Make sure your pitch makes you appear as a viable business partner, not just for this project but for future ones as well.

Pre-screening interviews can help you gauge a contractor’s suitability. A few questions to ask include:

  • Years of experience

  • Equipment they own

  • Workers in the team

  • Licenses and permits

  • Insurances

  • Any subcontractors

  • Any bankruptcies

  • Willingness to provide future referrals

After pre-screening, invite them to send in bids for your project. Then, evaluate each bid you receive. (And pick a winner!)

4. Critical Documents

Once you’ve evaluated and picked the contractor that best suits your rehabbing project, you can move on to signing the contracts. Keep in mind, no project should start before all parties involved have agreed and signed the contracts. (This is a must.)

Be sure your paperwork has the following:

  • Independent Contractor Agreement: Details everything about a project, including the price.

  • Scope of Work: Details the extent and limitations of the project, including every single material to be used.

  • Payment Details: When payment will be delivered.

  • Insurance Indemnification Form: Insurance requirements of the contractor for their workers and any liability throughout the duration of the project.

  • W-9 Tax Form: This is a form required by the IRS for independent contractors.

  • Final Lien Waiver: This is for the end of the project, but it’s best you show the contractor the stipulations at the beginning.

Once forms are prepared, schedule a meeting and walk through with all parties involved (contractors, subcontractors). This will give you the peace of mind that everyone involved is on the same page, especially with project details, time frame, and the budget. Entertain suggestions and address disputes immediately.

5. Getting Started

Finding the right contractor is an essential part of the rehab process, but the prep work doesn’t stop there. After selecting who you want to work with, you need to obtain the necessary permits for the project at hand. The exact number of permits will depend on the scale of your project and specific locality; however, the basic permits required for a project will be similar no matter where you are. For example, permits are generally necessary for altering load-bearing walls, working on or modifying public utility lines, re-roofing the property, adding windows and doors, or even putting a dumpster near the property for easy material disposal.

Permitting is a crucial part of getting started and should not be overlooked. The penalties for ignoring local authorities could be fines or even liens added to the property, both of which will undermine your potential profits on the deal. In some cases, investors could even be required to undo certain renovations that have been completed. Always make sure to review local regulations with your contractor and prepare to start your rehab.

6. Managing The Rehab

When in the trenches of the actual rehab, you will encounter five different (but important) stages:

  • Demolition and trash cleanup: Removal of damaged items (walls, floors, toilets, piping, etc). Outside cleanup would include dead trees, bushes, fences, decks, etc.

  • Foundation and framing issues: This stage takes care of the skeleton of the house.

  • HVAC, plumbing, electricity: Building inspectors come in after this stage to check if installations are done right.

  • Insulation: Remember to start insulation only after the electricity and plumbing inspection is done. Depending on where you are, another inspection is due to see if you have properly obscured any wiring, piping, and ducting.

  • Trimming and painting: trim work followed by painting are part of the last stages in your rehabbing. You will now begin to see your vision come to life.

7. Walk-Through Inspection & Final Payment

No matter how meticulous you are, or how much you trust your contractor, there will be a few things that go unnoticed. To provide for this, it’s necessary to conduct a second walkthrough of the property, after all initial inspections have been completed.

Make sure the contractor delivered everything listed on the contracts. Also, don’t forget that final inspections need to be done to finalize your building permits. (Budget time for this.)

When you find the project satisfactory, draw up the Final Waiver of Lien to be signed by the contractor. Promptly deliver the final payment for a job well done (and lay the groundwork for a future working relationship).

8. Staging (Open House)

You’ve come a long way, but now it’s time to sell your house. This means cleaning the house and prepping it for staging. Staging gives potential buyers an idea of how they can efficiently use the available space of a property.

Stage the bathroom, master bedroom, kitchen, and living room. Give them an idea of how it would feel to live inside this house. Also, make sure the exterior is equally presentable (e.g., lawn, fences). It also goes without saying that professional photographs help sell a house faster than those taken from smartphones or properties with no photos.

You want to think about how you can leave a good and lasting impression on potential buyers. Where should you spread the word to attract more leads? What are the things you can do to help close the deal?

Let potential homebuyers picture themselves in your rehab property, and you’ve done most of the heavy lifting already.

rehab property


The journey of a rehab investor can seem daunting, especially if you don’t have a ton of real estate rehab deals already under your belt. It’s worth noting, however, that by breaking down the house flipping process into seven key stages, you’ll start to see that the successful fix and flip investor doesn’t try to do everything at once.

They have a vision of the big picture. At the same time, they keep a close eye on the day-to-day progress of a rehab. They know one thing for certain: by doing their due diligence and arming themselves with information, there’s nothing they can’t handle.

Ready to get started flipping houses in your local market?

The best rehabbers know how to find the right properties, accurately estimate costs, and scale their businesses. Our new online real estate class, hosted by expert investor Than Merrill, can teach you the correct steps to flip your first property the right way and achieve success in real estate.

Register for our FREE 1-Day Real Estate Webinar and get started learning how to flip houses in your market!

Real Estate Investing Strategies
Real Estate Investing Strategies
Real Estate Investing Strategies
Real Estate Investing Strategies
Real Estate Investing Strategies
Real Estate Investing Strategies