Everything There Is To Know About A Real Estate Closing

Key Takeaways

  • A real estate closing is the final, yet critical, step in the home buying process, and can be thought of as a process within itself.
  • Use the real estate closing checklist to help guide you through what can be an intricate process.
  • Be sure to familiarize yourself with the 12 steps that make up the real estate closing process to minimize delays and surprises.

Buying a home can be an exciting process; you’ve finally located an ideal listing that fits within your budget and the seller has accepted your offer, perhaps after some negotiation. However, you then discover you still have on critical hurdle to overcome: the real estate closing process. Often referred to as “escrow,” “completion,” or “settlement,” the real estate closing process is the last step in the home buying process before the property is officially in your ownership. By getting to know the basics of real estate closing below, you will be sure to have a smooth and efficient closing process.

What Is A Real Estate Closing?

A real estate closing is the final step in the real estate buying and selling process. Once an offer on a property is officially accepted by the seller, a purchase agreement is made and a closing date is set. Upon closing, the ownership of the property is formally transferred from the seller to the buyer, after which the buyer is free to start their move-in or renovation process.

Ultimate Real Estate Closing Checklist For Home Buyers

The term real estate closing should be thought of as more of a process than a specific step in the home buying process. Between the time that the buyer and seller reach a purchase agreement, to the time of the closing date, there are several actions that must be taken to ensure that the ownership of the property is transferred lawfully. Use the ultimate real estate closing checklist below to ensure a smooth real estate closing process:


Real Estate Closing Timeline: How Long Does It Take to Close On The House?

Although the real estate closing timeline varies case by case, it generally takes a few weeks to close on a house, barring any delays. If a buyer has already been pre-approved for a mortgage loan, the lender can generally process the paperwork, as well as schedule a home appraisal, in just one to two weeks. However, if the buyer has not been pre-approved, the mortgage approval process can take longer. Other common types of delays include issues found through the appraisal process, changes or errors found in credit reports, marital status changes, or issues with paperwork processing.

What Happens On The Day Of Closing?

Buyers and sellers will undoubtedly experience a sense of relief when they finally reach the actual closing date. The worst thing that could happen on the closing day is to delay the process any further for a lack in preparation. To prepare properly, be sure to review your HUD-1 settlement form, as well as perform a final walk-through of the home to ensure that the buyer has addressed any issues that arose out of the inspection.

On the actual day of closing, make sure to gather and bring all of your real estate closing documents, a government-issued photo identification, as well as your form of payment to cover the real estate closing cost. This will usually be in the form of a cashier’s check or a wire transfer, but also bring along a checkbook in case any unexpected fees come up. At the closing meeting, expect many people to be involved, such as your real estate closing attorney, the seller, real estate agents of both parties, and representatives of the title company and lender. Finally, be prepared to sign many legal documents before the property can finally be declared as yours.

Can You Move Into A House The Day Of Closing?

You can move into a house on the day of closing, but only if that was the agreed upon arrangement in the purchase contract. In some cases, the buyer and seller of a property may negotiate an occupancy date that is after the closing date, such as when a seller needs more time to finalize their own living arrangements. However, it is important to note that the seller cannot move the occupancy date once the purchase contract has been finalized. When a seller occupies a property past the closing date, they are usually required to pay rent to the new owners of the home.

The Real Estate Closing Process in 12 Steps

If you reviewed the real estate closing checklist above, you should now be somewhat familiar with what the real estate closing process entails. To explain real estate closing in closer detail, below you will find the process broken into twelve main steps:

  1. Enter escrow: Because there are so many steps involved in completing a successful real estate transaction, a neutral third party will protect all the funding and documents involved in the closing process. Escrow helps to protect both the buyer and seller from being ripped off during this time.

  2. Perform a title search and purchase insurance: By performing a title search and purchasing a title insurance policy helps buyers make sure that the transfer of ownership will go smoothly at closing. In some unfortunate cases, the title cannot be transferred if the seller of the property is not entitled to do so. By having a title officer perform this search in advance, buyers can have a peace of mind.

  3. Hire a closing attorney: Legal documents relating to the closing process can be quite complicated, so many buyers will opt to hire a real estate closing attorney to gain professional expertise and advocacy in case there are any problems in the paperwork.

  4. Get pre-approved for a mortgage: By getting pre-approved for a mortgage early in the home buying process, buyers can assure sellers that they can indeed obtain a mortgage loan from their lender in time for closing. In addition, having pre-approval for a loan helps the closing process move faster, and lenders will often offer an interest rate lock at that point in time.

  5. Determine your closing costs: Escrow companies will charge service fees for managing your closing process. However, buyers should make sure to closely examine the itemized list of charges and fees, in case there is room to negotiate a lower cost of eliminate any line items. Look out for ‘junk fees,’ such as administrative fees, review fees, email or processing fees, which are often negotiable.

  6. Schedule a home and pest inspection: Although home and inspections are not legally required, they absolutely should be performed. By having a professional inspect the property to ensure that it does not have any underlying problems that can sneak up on you in the future. Many home buyers will include a home inspection contingency in their purchase contract.

  7. Renegotiate the offer: If the home inspections revealed any issues, and a home inspection contingency was included in your purchase contract, now is the time to renegotiate your purchase offer with the seller. You can either ask the seller to drop their purchase price, or ask them to pay for any necessary repairs. In case the negotiation falls through, the home inspection contingency will protect the buyer if they choose to withdraw their offer.

  8. Lock in your interest rate: If the interest rate on the mortgage loan was not locked in already through the pre-approval process, the buyer will also want to do so during the closing process. Because interest rates fluctuate daily, it is in the buyer’s best interest to monitor rates and lock in the lowest rate possible.

  9. Lift real estate contingencies: In order for your deal to close successfully, any real estate contingencies that were put into place must be removed in writing in advance of your closing date. Work with your real estate agent to approve and remove any contingencies as applicable.

  10. Deposit funds into escrow: To finalize your real estate purchase, you will need to deposit your down payment and pre-determined closing costs into escrow. Most likely, you will have paid earnest money upon signing the purchase agreement, which is typically applied to the down payment. Be sure to check in advance what form of payment is required, whether it be a wire transfer or cashier’s check.

  11. Perform a final walkthrough: Before the date of closing and any final paperwork is signed, home buyers would be smart to perform one last walkthrough of the property. This is to make absolutely certain that no damage has occurred to the property between walkthroughs and when the closing is finalized.

  12. Sign all paperwork: The final step arrives on the actual date of closing. Both the buyer and seller’s parties will meet in person to make final payments, sign legal documents, and officially transfer ownership. Be sure to review the “What Happens On The Day Of Closing” section above to be aware of what to expect at this meeting.


Real Estate Closing Statement And Documents You Should Be Aware Of

As fair warning, be prepared to sign an overwhelming number of documents at the time of closing. You will be signing documents related to the real estate closing, but also for the closing of your mortgage. Below you will find a list of the documents you should be aware of. Be sure to lean on your real estate closing lawyer and your real estate agent to help explain the purpose of each document, and what you should expect from them.

Mortgage closing documents:

  • Promissory note
  • Truth in lending statement
  • Deed of trust
  • Monthly payment statement

Real estate closing documents:

  • Closing disclosure
  • Warranty title
  • Poration papers
  • Statement of information
  • Declaration of reports
  • Abstract of title

Although the process of real estate closing can be lengthy and intense, the prospect of owning a property at the very end is sure to serve as a source of energy throughout. In addition, buyers should not feel that they must deal with the steps involved alone. Both your real estate agent and real estate closing attorney will help walk you through the process, and provide advice and resources such that each step can be completed in a correct and timely fashion. When you finally reach the date of closing and are holding the keys to the property, a celebration will be in order.

Do you have any words advice for buyers who have never gone through the real estate closing process? Share in the comments below:

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